Difficulty: Intermediate
Difficulty: Beginner

Streamlining Workflows with Coordinate’s "Wait On Dependencies" Feature: A Step-By-Step Guide

In the dynamic world of project management, managing tasks and dependencies can be a herculean task. Coordinate's newly introduced feature, "Wait On Dependencies," aims to revolutionize how you manage and streamline your workflows. This blog post will guide you through how to use this fantastic feature in a few simple steps.

Step 1: Set Up Your Project

Start by creating a simple project and assigning your tasks. For the purpose of this demonstration, let’s consider a project with three tasks (Task 1, Task 2, and Task 3). All tasks are assigned to the same person and need to be completed sequentially: Task 1 before Task 2, and Task 2 before Task 3.

Step 2: Understanding the Problem

Ordinarily, without utilizing the "Wait On Dependencies" feature, all three tasks would appear simultaneously on the "My Tasks" page, ready to go. This can lead to confusion and lack of prioritization, especially if the tasks need to be completed in a specific order.

Step 3: Utilizing "Wait On Dependencies"

Enter Coordinate's new task status: "waiting on dependencies." By marking Task 2 and Task 3 as "waiting on dependencies," you can stipulate which tasks they're dependent on. For example, Task 2 is dependent on Task 1, and Task 3 is dependent on Task 2.

Step 4: Simplifying Your Workflow

By using this feature, the only task that appears available and ready for work is Task 1. Task 1 will be the only one appearing in the "My Tasks" list and reminders, minimizing distractions and allowing for focus on the immediate task at hand.

Step 5: Automating Task Status Updates

Coordinate's advanced workflow management automatically transitions the dependent task to an "in progress" state as soon as its dependency is marked as complete. For instance, when Task 1 is completed, Task 2 automatically switches to "in progress," now appearing on the "My Tasks" page and reminder emails. Similarly, when Task 2 is complete, Task 3 undergoes the same transition.

This powerful feature from Coordinate allows you to set up a project template with many steps without overwhelming your team, users, or clients. It ensures everyone can focus on their current tasks, enhancing productivity and project execution efficiency. Try the "Wait On Dependencies" feature today to redefine your project management experience.