How the AV Industry Struggles with Project Management


Challenges of AV Project Management

The AV industry is notorious for projects running behind schedule and leaving unfinished tasks. One reason for this is the custom nature of our work, particularly software design. We create graphical user interfaces (GUIs) that function as touch panels, controlling various AV components. Customization is expected on every project, which means the client's preferences can lead to revisions, even after initial sign-off.

Balancing Agile and Waterfall Methodologies

While software design incorporates agile project management principles with sprints and iterative development, the construction aspect predominantly follows a waterfall approach. Coordinating equipment arrival, trade schedules, electricians' presence, and project completion before the start of classes can be extremely challenging. Balancing these two methodologies is crucial for successful project management in the AV industry.

The Importance of an Agile Software Stack

To overcome the difficulties inherent in AV project management, having a flexible and efficient software stack is paramount. Such a stack enables seamless communication and ensures the right people are involved at the right time. It facilitates coordination between procurement, inventory management, construction tasks (such as cable pulling and wall modifications), and design, programming, and GUI sign-offs. The software stack's agility empowers us to execute projects on time and deliver high-quality results.


Managing AV projects effectively is a complex task, given the combination of agile software design and waterfall construction processes. However, by integrating the strengths of both methodologies and leveraging an agile software stack, project managers can improve efficiency, meet deadlines, and address client revisions promptly. This comprehensive approach is vital to overcome the challenges that the AV industry faces in project management.