Your team is managing projects. They should be executing them!
CoordinateHQ is the first Project Execution OS of its kind designed for marketing agencies. Automate the chasing, eliminate the overhead, and let your team get back to the work that actually pays.
See it in action
30-minute demo. We'll show you your workflow, not a generic walkthrough.
Sound Familiar?
The project management tax your team pays every week — eliminated
"Can you send me an update on where we're at?"
Your client emails you for a status update that's already in Asana — but they never log in because the interface overwhelms them.
Clients see their project in real time. No login needed.
One click from their email and they see exactly where everything stands. No passwords, no training, no "how do I find this?" messages.
"Sorry, I'll get you those assets tomorrow"
You've sent three follow-ups. The campaign is stalled. Your team can't execute until the client uploads files you asked for two weeks ago.
CoordinateHQ does the chasing. Your team does the work.
Automated reminders follow up on missing assets, overdue approvals, and pending sign-offs. No one on your team has to write "just checking in" again.
Another new client, another half day of setup
Copy last project, rename everything, rebuild the folder structure, send the welcome email, schedule the kickoff, create the tasks. Every time.
New client? Live in 5 minutes.
Your best process becomes a reusable template. Onboarding goes from half a day to a few clicks. Every time.
What You Get
The tools your team actually needs
(and your clients will actually use)
Magic Link Access
Clients click one link — they're in. No passwords, no app downloads, no training.
Client-Safe Views
You see everything. Clients see only their projects in a clean, guided experience.
Project Templates
Build your process once, reuse it forever. New clients go live in minutes.
In-Portal Approvals
Clients review and approve deliverables inside the portal. One click — done.
File Collection & Forms
Clients upload assets in one place. No more digging through email for attachments.
Smart Notifications
Everyone knows what's next. Clients get nudged. Your team gets alerted when they act.
Built-In AI
The AI doesn't just suggest things. It actually does them.
You're already using AI for copy, creative, and reporting. CoordinateHQ puts it to work on the part of your job you actually want to automate — the project admin that eats your week.
- →Auto-follows up on overdue items
Client hasn't uploaded assets in 3 days? The AI sends a friendly nudge so you don't have to write another "just checking in" email.
- →Creates tasks from client submissions
When a client fills out an intake form or uploads files, the AI generates the right tasks and assigns them to your team automatically.
- →Updates statuses in real time
Client approves a deliverable? Status moves to "Approved," next task unlocks, your team gets notified. No one has to touch it.
- →Knows the full context of every project
This isn't generic "AI suggestions." It reads the project history, knows what's pending, and acts on what's actually happening.
Real Teams
They switched.
They’re not going back.
"Nothing falls through the cracks anymore. We've been able to rapidly scale while delivering consistent quality for every client."
Brandi B. / Founder & CEO
"The client portal helped us expand from a state to a regional Fortune 500 provider. Project velocity increased significantly."
Leslie F. / Founder & Principal
"We've streamlined operations, empowered clients, and hit significant growth. The automation keeps expanding. Great experience for everyone."
Cassandra L. / Founder & CEO
No project management. Just execution.
30-minute demo tailored to how your agency actually works. No generic pitch.